Principles and Scope

This privacy notice refers to the processing of personal data in connection with the use of the websites at www.xena-movement.com.
To use our websites and related online services or applications (collectively referred to as "services"), we process your personal data (referred to hereafter as "data"). Please note that this privacy notice does not apply to websites of other providers, to which our website may be linked.

Personal data refers to information relating to an identified or identifiable natural person. Certain categories of particularly sensitive personal data, such as health data, are specially protected by specific legal regulations. The term "processing" encompasses all operations related to your data, including collection, storage, use, sharing, archiving, or deletion. We adhere to the Federal Data Protection Act (DSG), the corresponding implementation ordinance (DSGV), as well as other applicable data protection laws (e.g., the European General Data Protection Regulation, GDPR), where applicable.

Below, we would like to explain which data we collect, for what purposes we use it, and what rights you have regarding your data. If you transmit data to us about third parties, we assume that you are authorized to do so and that the transmitted data is accurate. We kindly ask you to inform the relevant third parties about the processing of their data by us and provide them with a copy of this privacy notice or relevant product information. If we refer you to an updated version of these documents, we ask you to forward these new versions as well.

Responsible Entities and Contact Information

The entity responsible for the processing of data described in this privacy notice is:

Xena Movement
xxx
Basel

For questions and concerns regarding the processing of your data and your data protection rights, please contact:

Leonie Haas
leonie@xena-movement.com

Processed Data

We place great importance on protecting your personal data. When using our website and services, we primarily process the data necessary for using the services, which you provide to us, as well as information we collect directly (see below).

In connection with the use of our website and services, we collect metadata such as information about your browser (type and version), device type (e.g., smartphone or tablet), and IP address. Additionally, we collect access data, also known as log data. This includes the name of the accessed website, the date and time of access, the amount of data transferred, a notification of successful retrieval, information about the operating system, and information about the last visited website.

We only store and process further personal data if you provide it to us while using services and tools (e.g., contact form). Additional data protection-relevant information for specific tools can be found further down in this privacy notice.

Purpose

We process your data exclusively for the purposes we informed you about when collecting your data, as well as for other purposes compatible with these objectives. Further information about the basis for our data processing can be found below in this privacy notice.

Processing of Data

We process your data for various purposes in connection with communication with you. This primarily includes responding to inquiries, asserting your rights, and contacting you for follow-up questions. We mainly use communication data and master data, as well as registration data regarding services and offers you use. These data may be stored for documentation purposes, training, quality assurance, and follow-up inquiries.

Additionally, we process data for marketing purposes and customer relationship management. We may send general or personalized information about our offerings to our users, for example, in the form of occasional contacts via email, mail, or phone, as well as through other channels where we have contact information. You have the right to decline such contacts or withdraw your consent to being contacted for advertising purposes at any time. With your consent, we can better tailor our online offerings to the needs of our users.

Furthermore, we may use your data for market research, improving our online offerings, services, and possibly for product development.

Finally, we may store and process your data for security reasons and to control access to our website.

Logfiles

We primarily use data to create server log files for statistical evaluations to operate the website, ensure the security of IT systems, and optimize the website. In doing so, we primarily use log data. The legal basis for this data processing is our legitimate interest in providing you with a secure and seamless user experience. We also reserve the right to review the log data later if there are concrete indications of unlawful use.

Contact Form

If you contact us via the contact form, we collect your contact data to process your inquiry and answer any follow-up questions. The transmission of this data is encrypted.

If you have provided us with your email address or contacted us directly by email, we may also send you information via email related to the processing of your inquiries and concerns.

The legal basis for processing your data is our legitimate interest in efficiently and effectively processing your online inquiry. If the goal of the email contact is the conclusion of a contract, the data processing is based on the initiation of this contractual relationship.

Social Media Plugins

We may integrate services from various social media networks on our website, which are usually identifiable by the respective company or network logos.

By using these services, your IP address is communicated to the providers. The providers may link your data with your social media account if you are logged in at that time. Additionally, your IP address may be stored by the providers even if you are logged out or do not have an associated social media account.

The legal basis for processing your data is our legitimate interest in offering attractive tools related to social media on our website.

Facebook Pixel

We may use the Facebook Pixel and Facebook Retargeting from Facebook Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland), a subsidiary of Facebook Inc. (1 Hacker Way, Menlo Park, CA 94025, USA) on our website.

Through the Facebook Pixel, a tracking cookie is stored in the user's browser, allowing us to track your behavior during your visit to our website. Additionally, interest-based ads (Facebook Retargeting) can be displayed, and user profiles (profiling) may be created. If you have a Facebook account and do not want your data to be collected and transferred to Facebook as described, you can deactivate this feature via the following link: facebook.com/ads/preferences/?entry_product=ad_settings_screen

The legal basis for processing your data is our legitimate interest in analyzing user behavior to optimize our offerings and potentially adjust our advertising to our users. Further information about the Facebook Pixel can be found at the following link: facebook.com/about/privacy/.

Your Rights

Under applicable data protection laws, you have the following rights under certain conditions:

• Right to Information: You can request information from us about whether we process your personal data and, if so, what data we process.

• Right to Correction: You can request the correction of incorrect or incomplete data.

• Right to Deletion: You can request the deletion of your data. However, please note that certain legal provisions or legitimate interests may limit our obligation to delete.

• Right to Data Portability: Under certain conditions, you can request that we provide the data you have provided in a structured, commonly used, and machine-readable format.

• Right to Withdraw Consent: If the data processing is based on your consent, you can withdraw your consent at any time. Please note that the withdrawal does not affect the lawfulness of data processing up to the point of withdrawal.

• Right to Object: You have the right to object to the processing of your data, particularly for direct marketing purposes or legitimate interests.

• Right to Lodge a Complaint: If you are dissatisfied with our handling of your data, you have the right to contact our data protection officers or the relevant supervisory authority at edoeb.admin.ch.

Please note that these rights are subject to legal conditions, and exceptions and limitations may apply. To exercise your rights, you may contact us in writing or by email at the address below.